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Leadership

Communication Intelligence (CQ): A Key to the Effective Leadership

In the ever-evolving landscape of work, where collaboration and innovation are necessary to survive on the demanding market, one skill stands out as a game-changer: Communication Intelligence (CQ). As a tech leadership expert and someone deeply invested in helping leaders and teams create environments where people thrive, I cannot stress enough the importance of mastering CQ. It’s not just about talking or listening; it’s about understanding, tailoring, and connecting. Let’s dive into what CQ is, why it matters, and how we can build this skill: both as leaders and team members. What Is Communication Intelligence (CQ)? At its core, Communication Intelligence (CQ) is the ability to adapt your communication style to connect effectively with others. It’s about being aware of your own communication tendencies while recognizing and responding to the diverse preferences of those around you. Think of it as emotional intelligence (EQ) but focused specifically on how we exchange information, ideas, and emotions. CQ involves empathy, adaptability, and clarity. It’s not just about what you say but how you say it—and how it’s received. Mastering CQ means being intentional in your interactions and ensuring that your message resonates with the person or people on the other side. Why Is CQ Essential for Leaders and Team Members? In my work with leaders and teams, I often see how miscommunication can ruin even the best intentions. A lack of CQ can lead to misunderstandings, conflict, and disengagement. On the flip side, strong CQ fosters trust, collaboration, and alignment: key ingredients for both thriving teams and great business results. Here’s why CQ is crucial: #1 For Leaders: they set the tone for communication within their teams. If a leader lacks CQ, they risk alienating team members, failing to inspire, or unintentionally creating a culture of fear or confusion. Leaders with high CQ can tailor their messages to motivate diverse individuals, navigate difficult conversations with grace, and build an environment where everyone feels heard and valued. #2 For Team Members: in a team setting, CQ helps individuals collaborate more effectively. When team members understand each other’s communication styles, they can avoid unnecessary friction and build stronger relationships. High CQ also empowers individuals to voice their ideas in ways that resonate with others, fostering innovation and mutual respect. Understanding what high CQ looks like (and what it doesn’t) is key to developing this skill. Let’s explore some examples and anti-examples. Examples of High CQ Behaviors: – active listening: truly hearing what someone is saying without interrupting or jumping to conclusions to soon, – tailoring messaging: adapting your tone, language, or delivery based on the audience. For instance, explaining a technical concept in simple terms for a non-technical stakeholder, – understanding in action: acknowledging someone’s emotions and needs before moving to problem-solving. For example, saying, “I can see this situation has been frustrating for you” before diving into solutions, – clarity in feedback: providing constructive feedback that is specific, actionable, and framed positively. And what’s even more: giving people space to take it in and make a decision what they want to do with it (take or discard), – proactive negative conflict resolution: addressing misunderstandings early rather than letting them grow and eat people alive. And remembering that not all conflicts are bad (actually a fear of conflict is one of the 5 Dysfunctions Of The Team by Patrick Lencioni). Anti-Examples of Low CQ Behaviors: – interrupting or talking over others: this signals a lack of respect and can shut down meaningful dialogue. It also means that you don’t care about the other person, or anything they say or think, – one-size-fits-all communication: using the same approach for everyone without considering individual preferences or needs. There’s only 17% of chances that the person next to you prefers your communication base. That’s why listening and tailoring is so important: to get the stakes higher than that, – ignoring non-verbal cues: overlooking body language or tone that suggests someone is uncomfortable or disengaged. We have 4 things we can observe: mimics, ton of voice, gestures and posture. Ignoring those non-verbal imformation is going to cost us a lot, – defensiveness in feedback: reacting negatively when receiving constructive criticism instead of seeking to understand, ask more questions, be curious about what the other person wants to say to me, – avoiding difficult conversations: failing to address issues directly, leading to confusion or resentment. And the further it goes, the worse it becomes: it’s really difficiult to stop the huge snowball. So what we can do to avoid those anti-examples? Use PCM to Build it! One of the most effective tools I use when working with leaders and teams on CQ is the Process Communication Model (PCM). PCM provides a framework for understanding different personality types and their communication preferences. It’s like having a map that helps you navigate the complexities of human interaction. So why PCM is a good idea to support buildling a high CQ level? It gives you bigger self-awareness: start by identifying your own dominant personality type. This helps you understand your natural communication style and potential blind spots. With whom it’s super easy to go with and when it will be a bigger challenge. It equips you with higher ability of observation: pay attention to the verbal and non-verbal cues of others to identify their preferred communication style. For example: – A Thinker might appreciate detailed agendas and logical arguments. – A Harmonizer may respond better to warmth and emotional connection. It gives you a reason to adapt more: tailor your communication to match the other person’s style. If you’re a Promoter speaking with an Imaginer, slow down and give them time to process rather than pushing for immediate action. It shows you how to practice under stress: PCM also teaches us how stress impacts communication. For instance, under stress, a Thinker might become overly critical, while a Rebel might resort to sarcasm and manipulation. Recognizing these patterns helps us respond constructively rather than

29 November 2024 No Comments

Leadership

3 Lessons on How I’ve Wasted Time as a Leader

As leaders, time is one of our most valuable resources, yet it’s one we often misuse without even realizing it. Reflecting on my own leadership journey, I’ve identified three significant ways I’ve wasted time (at least, so far). These lessons and the things I’ve started to do differently as a positive consequence of them have not only shaped how I lead today but have also helped me become a more effective and focused person. My goal by sharing these lessons is to help you avoid some of the same pitfalls and grow as a leader. Regardless of where you are on your leadership path. Lesson 1: Waiting for Perfection One of the earliest and most persistent mistakes I made as a leader was waiting for perfection before making decisions or moving forward. Whether it was launching a new product, rolling out a process change, or even sending an email to the team or organization, I would delay action until I felt everything was flawless. My belief was that perfection equaled success. However, especially in tech world, where innovation moves at lightning speed, waiting for perfection often means missing opportunities or waisted time. I remember one situation vividly when my team had developed a very promising growth program for the leadership team. Instead of releasing an MVP and iterate based on peoples’ feedback, I insisted on refining every detail before launch. By the time we released it, some of the needs where already covered and part of the program was pointless. Solution? My turning point came when I embraced the concept of “progress over perfection.” I began to prioritize speed and adaptability over getting everything right the first time. One of the tools that helped me was implementing agile tools within my team. By breaking projects into smaller, iterative cycles, we were able to deliver value faster and make improvements based on real-world feedback. I also adopted a mindset shift: I stopped seeing imperfection as failure and started viewing it as an opportunity to learn and grow. Now, I encourage people I work with to release early and often, knowing that we can course-correct along the way. This approach has not only saved us time but has also fostered a culture of innovation and showing people that adaptability is the most important thing when we want to achieve a lasting success. Lesson 2: Looking for an Ideal Candidate Another way I wasted time as a leader was obsessing over finding the “perfect” candidate for open roles on my team. I would spend months searching for someone who checked every box on the job description: SME skills & knowledge, cultural fit, growth potential. It was only to realize that this person rarely exists. I recall one hiring process where I was looking for a senior facilitator to lead a critical growth project. I turned down several qualified candidates because they didn’t meet my impossibly high standards. In the meantime, the project has begun, I needed to deliver most of the things on my own. I was exhausted, my other tasks were put on hold since it was impossible for me to do everything. I finally made a hire, and it became clear that many of the “must-have” qualities I’d been fixated on weren’t as critical as I thought. Solution? I learned to focus on potential rather than perfection when hiring. Instead of searching for someone who ticks every box, I now look for candidates who demonstrate a growth mindset, strong problem-solving skills, and the ability to adapt to the changing needs of the business. To make this shift, I changed a little the hiring process to include scenarios and problem-solving exercises that reflect real challenges that we face. This gives me better insight as a leader into how candidates think and approach problems rather than just their resume qualifications. Additionally, I started investing more in onboarding and training. By providing new hires with the tools and support they need to succeed, we’ve been able to develop talent internally instead of waiting for the “perfect” external hire. This not only saves time but also builds loyalty and engagement within the team. Lesson 3: Focusing on the Wrong Things As leaders, it’s easy to get caught up in tasks that feel urgent but don’t actually move the needle. For me, this often-looked like micromanaging or spending too much time on operational details rather than strategic priorities. I remember a period when my calendar was packed with meetings about minor issues: approving small budget requests, troubleshooting technical things on the e-learning platform, or reviewing every slide of the training deck. While these tasks felt important in the moment, they distracted me from higher-level responsibilities that nobody can do, but me. The result? Burnout for me and frustration for my team, who felt stifled by my constant involvement in their work. Solution? The first step to breaking this cycle was learning how to delegate effectively. Even if I teach others how to delegate, I sometimes struggle with giving things away since I know exactly how to do them on my own. I realized that by holding onto tasks that others could handle, I was not only wasting my own time but also robbing my team of opportunities to grow and take ownership. I started by identifying tasks that didn’t require my direct involvement and assigning them to team members who were capable (or could become capable with some guidance). To ensure success, I provided clear expectations and allowed space for mistakes. The real space, not only on the paper. If team doesn’t make mistakes that means that they never try doing something new or different. And I don’t want that kind of stagnation and fear in my team. I also adopted a strong system for prioritization. Always using the check point on how this task makes an impact on our goals, we all know how to choose when the task list is endless. This helped me stay aligned

23 November 2024 No Comments

Leadership

Why Leaders Quit Learning and How to Overcome It?

In today’s fast-paced world, the importance of continuous learning cannot be overstated, especially for leaders. However, many leaders find themselves ceasing to learn over time, which can have huge (and negative) effects on their organization, team and their personal growth. Understanding why leaders quit learning and finding solutions to these challenges is crucial for sustained success. Here are five essential reasons why leaders stop learning and how they can overcome these obstacles. 1. Success is already achieved, right? Many leaders become satisfied after achieving a certain level of success. They feel that their current knowledge and skills are sufficient to maintain their position and continue leading effectively. This state can lead to stagnation and a lack of innovation: can be a fog that stop us from seeing things clearly. Sometimes it’s also connected with: “I’ve learned something 2/5/10 years ago and it worked. Why should I bother learning something new?!”. Sure thing, we can use the knowledge and experiences from the past. But we also know that the world changes all the time. And the speed of those changes is extremely high. Solution? Leaders should cultivate a mindset of lifelong learning. Embracing the idea that there is always more to learn can keep them motivated. One practical approach is setting personal learning goals each year, quarter, month (or even a day), such as reading / listening to a certain number of books, attending workshops, or enrolling in online courses. For instance, Bill Gates is known for his habit of reading 50 books a year, which keeps him informed and inspired. 2. Overwhelmed by Responsibilities Leaders often juggle multiple responsibilities, leaving them with little time or energy to focus on learning. The demands of their roles can make it challenging to prioritize personal and professional development. AKA: “I don’t have time or energy”. This sentence barely goes through my throat since for me, there’s no such thing as lack of time. It’s only a lack of priority. Solution? Task and energy management is a key. Leaders should schedule dedicated time for learning activities, just as they would for any other important meeting. This might include setting aside an hour each day for reading or listening to educational podcasts during commutes. Additionally, delegating tasks and empowering team members can free up time for leaders to focus on their growth. The key is to get the time back, not to use constantly the old excuse. Einstein said that the definition of insanity is doing the same thing over and over again and expecting a different result. I couldn’t agree more. 3. Fear of Vulnerability Admitting a lack of knowledge or skill can make leaders feel vulnerable, especially if they believe it might undermine their authority. This fear can prevent them from seeking new learning opportunities. Also, it’s necessary to step into the uncomfortable while learning. It might mean making mistakes, that… other people can see! (OMG, that’s the end of the world!). We have so many limiting beliefs in our brains and this on should be on the top of our lists to exchange with a new one immediately. Solution? Embracing vulnerability as a strength rather than a weakness is essential. Leaders can create a culture of learning within their organizations by openly sharing their own learning journeys and encouraging others to do the same. For example, Satya Nadella, CEO of Microsoft, promotes a “learn-it-all” culture rather than a “know-it-all” approach, which has been instrumental in transforming the company. 4. Lack of Feedback Without regular feedback, leaders may not be aware of areas where they need improvement. This lack of insight can lead to a false sense of competence, discouraging further learning. And there are so many new skills (technical / SME-oriented, and social / leadership) that sometimes we simply don’t know what to choose. It’s not surprising! And when we don’t know where to focus, we often choosing not doing anything at all. Solution? Seeking feedback from supervisors, peers, mentors, and team members can provide valuable insights into areas for growth. Leaders should actively solicit constructive feedback and use it as a foundation for their learning plans. Implementing a regular asking mode, even if it’s just sending a short e-mail to 10 people once per quarter with the note: “Hi! I just wanted to ask you for 2 things. What I do well when we work together? What can I do better?” This way we actively seek information with examples from people that can really answer those questions. Easy, simple and doable: how does it sound as a quick implementation idea? 5. Rapid Technological Changes The rapid pace of technological advancements can be intimidating, especially for leaders who are not tech-savvy. The fear of not keeping up with the latest trends can discourage them from trying to learn about new technologies. 2 weeks ago, I’ve started a new growth path in one of the companies I work with. I included some AI tools to show them how they can use the tech tools so they get their time back that they spend right now on repetitive, easy tasks, so they can invest it somewhere else. A bunch of people at the end of the workshop said: “You know what, Alex? It’s all great, extremely useful. But after this workshop I see how big of a gap I must fill out.”. It wasn’t my intention at all! I gave them 3-4 tools + one platform that they can use as a browser if they want to cover a specific need. And that was all! But the feeling or a though in themselves was so strong that we needed to spend a while on addressing that properly. Solution? Leaders should focus on building digital literacy by starting with the basics and gradually advancing their skills. Enrolling in beginner-friendly courses or workshops can help demystify technology. Additionally, partnering with tech-savvy team members or hiring digital consultants can provide guidance and support. The most important thing? Start small. You don’t need to be an expert

16 November 2024 No Comments

Leadership

5 Biggest Leadership Feedback Mistakes

As a leader, giving feedback is an essential part of your role. However, there are some common mistakes that leaders make when delivering feedback that can have huge effects on the individual, the team, and the organization as a whole. As we want to be as efficient as possible and not waste time or effort on insufficient communication, it’s important to be aware of these pitfalls and have ready-to-use ways to avoid them. Here are five things that leaders shouldn’t do while giving others feedback, along with examples of the potential consequences that you can save yourself from. Ready? Let’s dig in. 1. Being overly critical without providing constructive guidance One of the biggest mistakes a leader can make when giving feedback is being overly critical without providing constructive guidance. For example, if a team member presents a project and the leader simply says, “This is terrible,” “A monkey would do it better” without offering any specific feedback or suggestions for improvement, it can be incredibly demoralizing for the person. This kind of feedback can lead to a huge decrease of intrinsic motivation and confidence in the team member, as well as a thud in an overall team morale. In the long run, it can also result in a decrease in productivity and innovation within the organization. This is not a feedback from OK-OK quardant at all. We were talking about it why it is crucial to speak from this space in the article and podcast, but I will say it one more time. If you are not in an OK-OK zone, first thing you need to do is to go back there, by covering your motivational needs and only then move to the conversation with the other person. Without that, the conversation will always be stresful, full of aggresion, manipulation or withdrawal of one or both sides. 2. Failing to tailor feedback to the individual’s communication base Another common mistake is failing to tailor feedback to the individual’s communication preference. For instance, if a leader gives feedback in a direct manner (Promoter) to an employee who prefers a more empathetic and nurturative approach (Harmonizer), it can lead to miscommunication and misunderstandings. This can result in a breakdown of trust and rapport between the leader and the team member, as well as hinder the individual’s ability to fully understand and act on the feedback. Ultimately, this can impact the team’s cohesiveness and collaboration, as well as the organization’s overall communication effectiveness. When we use a one-size-fits-all approach, we are so surpried that the feedback doesn’t land. Or sometimes it works, and sometimes it doesn’t. So we blame people, sometimes by saying: “What is so hard to understand?!” or “Others get it and you can’t!”. Basically: it’s about you, not about me. So it has a huge cost, for us as leaders, and for our team as well. Let’s not be mad on others: we can be mad on an educational system that doesn’t teach us communication at school, but both ways are a waste of time. I would say that we rather invest this time in learning and practicing on how to match the needs of the other person and crafting feedback so it’s custom-made. 3. Using feedback as a means of control or manipulation Using feedback as a means of control or manipulation is another mistake that leaders should avoid. For example, if a leader gives feedback with the intention of pushing a team member into conforming to their own agenda or way of thinking, it can create a toxic and disempowering work environment. This kind of behavior can lead to resentment and disengagement among team members, as well as a lack of creativity and initiative within the team. Over time, it can also result in high turnover rates and a negative reputation for the organization. We are coming back again here to the OK-OK mode. If we don’t have a positive intention while sitting at the table with an employee, there’s no chance to end the meeting with an agreement. At least, not with the honest one. There’s a 4A Feedback Guidline that was created by Reed Hasting at Netflix. And the first A is an “Aim to assist”. Always have that in mind. You don’t have it? Go find it, and then sit with a person to have a proper conversation. 4. Ignoring the emotional impact of feedback Ignoring the emotional impact of feedback is another critical mistake that leaders often make. Regardless of the personality base of the person, if it’s a Harmonizer or anybody else, it always has an impact on a person. Mostly because we have so bad feedabck experiences from the bast that on each sentence that includes “feedabck” in it, we respond with a higher stress level right away. That kind of lack of awareness and insensivity can result in increased distress (negative stress) and anxiety level for the team member, as well as a decrease in their overall well-being and job satisfaction. Going further, it can lead to the high level of resistance, being close to the suggestions or ideas of the leader. In turn, this can lead to higher levels of absenteeism and decreased productivity within the team, ultimately impacting the organization’s bottom line. So I say: let’s be more mindful, check with people how they are doing before, during and after the conversation. Ask for feedabck for ourselves: what we do really well? And what can we do better when it comes to leading those conversations? Each situation is an opportunity for us to learn and be better next time. It’s like training and strenghtening a muscle. 5. Failing to follow up on feedback Finally, failing to follow up on feedback is a mistake that can hinder an individual’s growth and development. For example, if a leader provides feedback on a specific area for improvement but fails to follow up with ongoing support and guidance, it can lead to stagnation and a lack of progress. This can

9 November 2024 No Comments

Leadership

Leading Edge: 7 Things the Best Leaders Do Daily

We talk so much about what leaders do wrong. What kind of mistakes they make, what skills they lack of or why people leave them. And as it’s important to be conscious and honest, it’s also quite depressing. Are we all really that bad in what we do? Of course not! Every day I see a lot of good behaviors, reactions and habits that leaders do, and it makes them great for their people. We tend to focus on the gaps and not seeing the gains: that’s why I think a lot of us fail miserably. Because of the constant feeling or thought of not being enough. What sets the best leaders apart from the rest then? Let’s dig deeper into this one today. #1 They Lead by Example The best leaders don’t just talk the talk, they walk the walk. They set an example for others to follow by embodying the values and principles they expect from their team. Whether it’s showing up early, staying late, or going above and beyond in their work, the best leaders lead by example and inspire others to do the same. The same thing applies when it comes to the growth: how on Earth team members should be focused on learning when they don’t see it in their leader? It’s about both, skillset and mindset. Being better version of ourselves every single day. It’s like with children: they model what we do more than listen to what we say. Of course, words have a huge power, but it’s all about action. Where the focus goes, the energy flows. #2 They Use Communication Intelligence Communication is key in any relationship, and it’s especially important in a leadership role. The best leaders are able to clearly and effectively communicate their vision, expectations, and feedback to their team. They are also great listeners, open to feedback, and willing to have difficult conversations when necessary. This is all about communication intelligence: to be able to listen or read (depending on the situation), make strong hypothesis who is speaking to us on the other side and tailor the communication accordingly. Then to mindfully observe if it’s landing how we aimed it for. If yes, great! If not, change it: there’s always space to improve, to shape the communication better. It’s like a muscle on the gym: weak at the beginning, but it strengths up every time you train. #3 They Empower Their Team The best leaders understand that they can’t do it all on their own. They empower their team by delegating tasks, providing opportunities for growth and development, and trusting their team to make decisions. By empowering their team, the best leaders create a sense of ownership and accountability that drives success. Sometimes I see leaders that are not delegating tasks and then they are surprised by two things. Number 1 is that they are exhausted from doing everything on their own. Number 2 is that the team is not improving their skills, so they can’t trust to give them the more difficult or advanced tasks. No kidding, right? It’s a vicious cycle: if they don’t do it, they’ll never learn. You have a lot of Juniors in your team? Take baby steps. Give small tasks, recognize for what they need and then move to the next level. #4 They Inspire and Create Motivational Work Environment Great leaders have the ability to inspire and create that kind of environment that will create high level of intrinsic motivation in their team to achieve greatness. Whether it’s through their passion, enthusiasm, or ability to paint a compelling vision of the future, the best leaders are able to ignite a fire within their team that drives them to go above and beyond. Those leaders understand that we all are individuals, with different needs, hungers, aspirations, values and desires. There’s no one-size-fits-all approach: if we are leaders, we need to tailor the elements of the environment so it’s good for the whole team. It’s like with tailoring communication that we mentioned before. Not easy, but necessary (if we want for our people to thrive and not quit of course). #5 They Adapt to Change The best leaders understand that change is inevitable and are able to adapt and thrive in ever-changing environments. They are flexible, open-minded, and able to pivot when necessary. Instead of resisting change, the best leaders embrace it and see it as an opportunity for growth and improvement. The key word here? The Growth Mindset. Without the mind that wants to learn, sees opportunities in every situation (especially those that are uncomfortable, new or challenging) and believes that things are happening FOR us, not TO us. Do you want to have a leader like that? Yeah, me too. #6 They Foster a Positive Culture The best leaders understand the importance of creating a positive work culture. We have so much darkness around us, so much pain, war, diseases, troubles, scarcity. If we stay in the work environment that focuses on the same mindset, we’ll attract more of that. As mentioned before: where the focus goes, the energy flows. If we focus on what’s wrong, hard, on all of those bad changes that are happening in the organization, we’ll get more of the dark side of life and work. But, if we focus on what’s right, on the abundance of options, opportunities to learn, meet and growth with new people, use mentorship, create value for others what do you think we’ll get more of? Exactly. #7 They Lead with Integrity Integrity is a non-negotiable quality for the best leaders. They lead with honesty, transparency, and a strong moral compass. Even if they don’t have the full knowledge, they share with the team what they know and can give them to cut off the rumors or fear. They hold themselves and others accountable for their actions and always do what is right, even when it’s

2 November 2024 No Comments

Transactional Analysis

Process Communication Model (PCM): Imaginer

Do you know a person or two who most of the time are staying in silence, observing the world that is around them? During the meetings, a family dinner or other friends gathering they are not the kings or queens of the party, but you can tell that they are processing in their heads what they hear? That’s the Imaginer. The last (but not least) of six personality types in Process Communication Model. We’ve started the story about PCM HERE, then we’ve described the other 5: Persister, Thinker, Promoter, Rebel and Harmonizer. Today we’re adding the missing piece to our PCM puzzle, so we understand different people once we meet them, have them as team members or stakeholders in different circumstances (professional and private). For those of us who has little Imaginer energy (like myself), they might be the hardest to communicate with since they don’t say a lot of things out loud and their processes (i.e. decision making) are longer than in the rest of the types. Why is that? Let’s take a look! How do we recognize Imaginer? Imaginer is a person who experience the world through the lens of reflections (or inactions). Most of the time, they use their reflective mode: they have a lot of processes inside of their heads, so they see many different things in their brains. Sometimes it’s called inactions, since they don’t take action on what they reflect on until somebody says them so. How to recognize an Imaginer in the Base of personality? Again, the easiest way to make a strong hypothesis is to look for the key words that the person uses the most. For Imaginer it will be: “I imagine…”, “As I reflect on that…”, “In my head I can see…”, “I see it that way…”, “I picture…”. They say all that because they operate the best in their internal world. It doesn’t mean that they are antisocial (in a clinical way). I’m sure that you’ve experienced not once, not twice a person who doesn’t say anything, but you see their eyes moving or looking out through the window in intense internal process. That’s because there is a tough reflective sequence that’s happening in the head of that person. They have a lot of things inside them, a lot of options or scenarios they create in a certain situation. The recognition of Imaginer is also easier when we look on their non-verbal communication: like in the Thinker’s case, it’s a flat, computer face, with almost no mimics on it. Their voice is linear, monotonous, static. Their body is still, they don’t use movement to not waste the energy that they can invest in more internal reflective process. They don’t say much, but when they do, that’s what we can observe externally. If you see and hear it, that’s a strong indicator that there’s a Imaginer in the Base on the other side of the communication process. How to use it to get along with that kind of person? What does Imaginer need in communication? The Imaginer needs communication process where they have a chance to reflect on things. Once they do it, here’s a time to directly tell them to share what they have in their heads with us. Extremely important for them as well is to have a space, where they can be alone to reflect, and then they are ready to talk to us. To be efficient in communication with Imaginer, we need to use directive channel of communication. It’s the same story we had in the Promoter’s description: Imaginer needs to know exactly what to do and say to us. It means that asking them questions is not going to work, since they are not responsive to the requestive channel. How to do it right? Using the same example as before: when we want to delegate a task, so a chosen employee covers it, the great approach will be opening the conversation with a direct statement. “Hi Mike, I want you to take a task X. (Now we describe briefly what the task is about). Please tell me what showed in your head when I was describing it to you.” And we give them a moment to reflect. Pushing or rushing them is not going to work well, what can be hard, especially for Promoters and Rebels. They value Autocratic interaction style. It means that they are the most efficient when the other person just tells them what is there to be done and leave them alone, so they can go and focus on the delivery. Straight to the point, sometimes (especially for the people that are not so big fans of a directive communication channel) might look a little harsh or cold. It’s the same situation that we had in Promoter’s case, but the root cause is different. Promoter just needs to get the job done, and Imaginer needs to have direct communication, so they have a one communication and then they are left alone. Also, it helps them so they are not lost in the fog or the infinity of their imagination. Imaginer seeks to answer the existential question: will they come for me? Yes, they prefer to be alone, so they have a space and time to be in their reflective world. But they don’t want to be lonely: they need to have space to say out loud what they imagined. For them this sentence is the truth: Somebody will come for me = I’m valuable as a person A motivational need attached to this PCM type is It’s important to know it that sometimes for Imaginer the best way to help them is to leave them alone. It can be extremely difficult for Harmonizers, Rebels and Promoters, since their energy and need of contact is on higher level. They don’t understand how it is possible that a person can be so long on their own, sometimes even not leaving the house. Again: it’s not antisocial, it’s their way to

1 September 2024 No Comments

Leadership

Do I Even Want to Be a Leader?

Why people accept being leaders? Is this something we dream about as kids? When we get the question: “Who you would like to be when you grow up?”, do we answer: “A middle manager in the huge, global organization”? Is it a matter of a “natural talent” we have and show as children to lead or maybe a set of skills that every person can learn and then use quite successfully? Why is that some people are great leaders for their teams and the others (statistically bigger representation) are making people miserable and in consequence: quitting? Let’s unpack this subject today. The Story of One Tech Leader… I work a lot with First Time Managers. Those are people who are fresh in leadership positions, statistically up to 3 years in the role. Most of the time there were great SMEs (Subject Matter Experts) and a natural move for them to grow was to be offered with a Team Leader role of the team there work in. I remember very well one story that relate to a Tech Leader I worked with in the mentoring process a couple years back. He was a very skilled expert in one of the leading technologies that was used in the core product of the company. He started as a junior, but learned very quickly, constantly participating in trainings, conferences and projects, working on different implementations and most of the time building functionalities from scratch. When he grew to the expert position, he also got the task of teaching others, onboarding new team members and acting as a technical mentor to them. He was doing great. Then, as an obvious offer for the organization he got a proposition to become a Team Lead of the team: the same one that he was an expert within. He took the job: the money wasn’t extremely bigger, but potentially more organizational and strategic impact was an argument that he was sold to. He thought: “I know everything about the scope of the team’s work, what else can there possibly be?” A few weeks later in the role showed him otherwise. He started to be a completely different person: like he had some hidden personality that was there, waiting to be awaken for so long. He started to be mean to team members, getting angry and mad very quickly when he saw any mistakes or imperfections in what the team delivered. He even got constructive feedback, by name on team daily meetings: what was unacceptable and never happened before. The team engagement started to drop; first people made decisions about leaving the area that they loved working within. That was the moment when he was redirected to me, so I support him in this situation. Why People Accepting Leadership Roles? This story shows us a few aspects of why we accept those roles connected to People Management when they are on the table. What I see from working with different cases and circumstances, there are 5 reasons that are the most common: I would say they cover 80% of all decision about choosing this career path: 1. The only way to grow. Sometimes people don’t see other options. They think that accepting leadership position is the only way they can be promoted or have possibilities to learn. Either is their strong belief that can have a root even in childhood (if it was a home conviction, being expressed loudly so we picked it up as children and we took it for life) or an experience from different organizations from the past. Sometimes it is true that organizations offer more, i.e. trainings, workshops, mentorship opportunities for leaders. It shouldn’t take place, so if you see if, I would advise to reach out your supervisor or HR person to take a closer look on that. 2. Fancy position name. Team Lead, Manager, Director, Head: the higher in the structure, the fancier it sounds. And the better it looks on LinkedIn or the resume. Potentially of course. The question is: do you want to grow in the leadership space in your current and different organizations on the market in the future? If yes, ok: the name of the positions matters, since recruitment process is marketing process (for both sides). If not: it doesn’t really matter. So, first: go and answer this question. 3. More potential influence / power. Sometimes we take leadership positions because we believe that’s the only way to make a real change. To get a seat at the table, to have opportunities to say things out loud, to be an advocate of what we say as a team. To have more positive influence or power to reshape a work environment, even if it’s just a small piece of it. The question is: is it a really a truth that by changing the role to be a leader, you will have this influence, more than you have as an expert? 4. Better visibility. I hear this one a lot. And it’s connected with the more influence and power element described above, sometimes treated as one thing. “If I’m a leader, I’ll be more visible = I’ll have more credibility to make a real change.” It also comes with the visibility on the market or in the specific part of the industry: when I’m a leader, I will be more reliable, my LinkedIn will blow out and I will have countless invites as an expert / speaker / podcast guest etc. Is it really a truth? Can’t you be all of these as a real expert in your area? 5. More money. Here comes a catch. The money part most of the time comes at the very beginning of the list of reasons on why to accept the leader role. And you know what? It’s not always the case. I saw multiple examples of extremely skilled, well-known experts that earned way more money than their supervisors. Because their skillset was super niched out, and there were

11 August 2024 No Comments

Leadership

What a Leader Should Do When People Don’t Listen?

Did you ever had a situation when you’ve delegated a task, asked for something, gave a feedback or recognition and your employee didn’t listen? You thought that you’ve been crystal clear about your intention or what’s there to be done, but it didn’t land? Or maybe a member of your team even nodded their head, but it wasn’t delivered as you’ve asked? What comes to your head in the situations like that? What’s wrong with them? Or maybe it’s about me, I can’t even communicate with my own team? Let’s unpack it today and take a closer look on the root cause and potential solutions. Is it about them as employees… What makes a leader efficient and reliable? Once I was working with a leader in 1:1 mentoring process and he asked me this question: “Alex, what can I do so my team is more efficient? I do so many things, I give my people so much autonomy, they can do everything they want, but they don’t deliver things I ask them to. I would kill for so much freedom that I offer them.” Oh, here we go. The problem statement was “my people don’t listen to me, and they don’t deliver”. And the first question that I asked was: “Why do you think it happens?”. This leader looked at me like I was a crazy person, and he said: “It’s obvious: they’re disengaged and lazy”. The first thing that came to his brain. “Is this a fact or your interpretation of the reality?” He started to think. It took him a while, but afterwards he started to analyze. “Well… Sometimes when we are under a lot of time pressure, I’m more directive and distribute work among team members. We don’t have time then for discussions, it’s just a matter of delivering on a short deadline. I can tell that they work super efficiently then: like a pressure is a good thing for them”. Oh, here we go x2. In a lot of stories like that, the first thing of a leader is: it’s about them, not about me. And sometimes it really is about them. Lack of commitment, engagement, intrinsic motivation or skills: it can all happen. And we, as people, have different phases in our life: sometimes we are in an extremely good place, sometimes not so much. In a workplace, it’s our job as leaders to investigate what is the root cause of a certain behavior. Most of us are not psychologists or therapists, and it’s not our job to pretend that we are. But being curious, ask questions or make some statements that we’ll verify with an employee are tools to minimize the risk of the negative influence. In the example above, the time pressure and short deadline wasn’t the “motivator”. It was a directive channel of communication that the leader has used to distribute the work. Evidently his team consists of more Promoters and/or Imaginers than other PCM types. And notice what he said: “I would kill for so much freedom that I offer them”. So, by giving them so much of an autonomy he covers his own frustrated need, not theirs. The intention is good, but he’s not addressing the right need. … or maybe about me as a leader? We all have our own stories, experiences from the past, beliefs and convictions from our early childhood that shaped what we think and feel about ourselves and the world that’s around us. That’s perfectly fine: that’s what making us human. The question is: how much those things influence your leadership approach? You say: people don’t listen, I say: “why is that happening?”. Most of the time people don’t listen because you don’t speak their language: you speak your own and you expect for them to understand you. It’s like you speak English to a person who only speaks Spanish. The same part of the brain is responsible for using the foreign language as for using the language of different perceptions. If you talk data and I talk emotions, it’s almost impossible for us to get along. We just don’t understand each other, because we literally speak different languages. The same thing is with the way we speak, so the communication channels. As in the example of a leader above: he gave people so much autonomy, probably without being more direct and concrete about the specifics that the team was lost in the fog. He didn’t want to be too harsh or pushy (in his head), so he hasn’t decided to use the directive channel that his team actually needed. How we speak does matter: whether it’s about the words that we use or about the way we build the sentences (channels). People listen better when the communication is tailored to their needs, and there’s no one-size-fits-all. Solutions? Know your people. If you are not aware what are the personality Bases of your team members, come back to the PCM materials, then make strong hypothesis of it and test them in reality. You can always use the Process Communication Model questionnaire and have a crystal-clear report, but you can also handle this without it. Get a little knowledge and use it, one step at the time. It doesn’t need to be perfect at the very beginning: the key thing is that you start building this muscle of recognizing the Base, so you can more automatically go straight into the better communication. Remember which words and channel use to which type. It’s crucial to tailor your communication. If you are going to speak the language of your people, they will listen and deliver work. Write down on one piece of paper all 6 PCM types with their main key words + preferred communication channel. Have it somewhere close to your laptop, so you can use it any time you’ll have a conversation. We all learn and that’s fine to have a little help at the beginning. What matters at

27 July 2024 No Comments

Leadership

Team Conflict: Is It Always a Bad Thing?

When we hear “conflict”, we think “trouble”. When we hear “conflict”, we think “dysfunctional team”, where communication doesn’t work, and people have personal issues. Or when we hear “conflict”, we think that leader doesn’t know how to lead his/her team successfully. Is that really true? Why are we so scared of a conflict? What is the worst thing that can happen when there is a conflict in the team? What kind of experiences we have with the conflict that make us think and behave in a certain way when one appears? Why do we avoid conflict? The real question should be: why do we avoid doing things in overall? In the area of conflicts, it’s extremely visible: we avoid it, because we burned ourselves once or twice. Based on that we make this strategy to not get involved in any kind of “risky” situation: so, we sit quiet and just focus on living through another day. Is it really the best option we can get? When a lack of conflict is dysfunctional, not the other way around? One of the biggest experts of team development and leadership, Patrick Lencioni, years ago wrote a book “5 Disfunctions of a Team”. It is a really short story (doesn’t even look like a personal/professional development book), yet it’s very powerful. And there is one part that stopped me when I first read it: Lencioni says that one of the dysfunctions of a team is a fear of conflict. What? (On the chart on the left-hand side there are definitions of all disfunctions and on the right-hand side there are solutions, that answer the questions: what is the best thing we can do here for our teams?) If we stick to our old believe that a conflict is something negative and destructive – that it ruins the trust and good atmosphere in the team, how is it possible that it’s actually the other way around? When we avoid conflict, not speaking up and be open about what do we really think, feel, or observe in the workplace, there is a huge risk of not being as effective and efficient as possible. It’s also short sided: if we are not sharing it now, it’s going to backfire in the future. So, at the end of the day, it will bring worse result than we imagine now. What’s even worse, people probably will talk behind other colleagues’ or leader’s backs, and not saying anything out loud. We can imagine that it will bring even worse outcomes, like really ruining the atmosphere, creating space for psychological games and in a consequence: lack of trust. The fear of conflict can be one of the biggest barriers that will stop people from growth, thrive and being the best versions of themselves in a workplace. What can we do to change this mindset? How can we use conflict that nourishes our team? The key thing to understand is that a certain kind conflict is something that we can use. Sometimes it is, sometimes it isn’t, it really depends on what we are dealing with. There are 2 categories of conflicts, I call them functional and dysfunctional. What can we do with the dysfunctional conflicts? First and foremost: we need to map and name correctly which conflict is the real one in the situation we are dealing with. Without that, even the most beautiful strategy is not going to work, because we are going to answer to the wrong need. We’ll get frustrated and use all our energy badly. Focus on investigating will bring the best results, since then the solutions will be to the point: it’s more than certain that it’s worth investing time in this process. The bottom line The conflict is a huge, hairy, and scary thing that we often have very strong convictions about. We avoid it, by staying low, don’t speak up to not get into any confrontation. We do it because we don’t want to get hurt, expose ourselves to bad emotions, stress or feeling that we do not belong. Perfectly natural, there is nothing to be ashamed of. When we make a mindset shift: from fixed (focused on avoiding conflict) to a growth one, where we take into consideration that the conflict can be good for us, nourishing and interesting, we can gain more than we think. With remembering about having a good intention, being in OK-OK zone and with a goal of creating something extraordinary as a consequence of a passionate discussion, we can achieve the outcome that won’t be possible to achieve on our own. It puts old, good conflict in a completely new light. I believe it’s worth trying if it fits.

22 July 2023 No Comments

Leadership

TEAMING: Why No One Teaches How to Be a Good Team Member?

Did you ever noticed that we teach leaders in countless growth programs, workshops, or mentoring processes how to be a great leader, and we almost never teach employees how to be great team members? To follow the TEAMING idea? Why is that? Is it more important to have qualified leaders than people who know how to work well together? We know it’s not true. A part of successful leadership is to have a team that has an ability to cooperate effectively, ideally to like and understand each other as people. During my post-grad studies in Transition Management area, one of the lecturers brought to the class a book named “Teaming: How Organizations Learn, Innovate, and Compete in Knowledge Economy” by Amy C. Edmondson. And while having a conversation about the teaming, people, communication and how it creates great (or not so great) organizations, I’ve started to wonder how all those dots are connected. How one thing influences the other and makes success or failure at the end of the day? How to think about TEAMING: is it even the real thing? What is TEAMING? TEAMING is a mindset. Based on Amy’s book, TEAMING is more about “being” with others in a certain way than “doing” things. Of course, the behavior is an important part of the whole idea, so we can tell that “behaving” is “doing”. But it’s not the point. The point is that TEAMING covers the way of working, behaving, making decisions in work environment where we don’t have a luxury of a stable team structures. Where individuals, teams, departments, and projects need to work together somehow, while the circumstances change all the time. So, TEAMING brings to the table collaboration based on an eagerness to learn, be better every day and communicate as well as possible, despite the constant change that never ends. And it never will, let’s be honest about it. Do we ever think about the qualities of a good team member? We for sure can list very quickly the qualities of a good manager within 30 seconds. But how about team members? Recently, I did this exercise with one group of leaders that I facilitated the workshop for. I asked them to give 2-3 things that they believe are qualities of a great team member. The results came up like this. So, as we can see, there are a lot of things connected with taking responsibility and do the job, but mostly there are things connected to “being” with others. A person who shares knowledge, taking care of other team members, listen, be brave, mentor others etc. Not many “transactional” elements are there as we can see. Interesting, isn’t’ it? How to lead a TEAMING process? As leaders, we have a lot of influence (more that we think we have) on how the work environment looks like for our people. Pretty often we don’t use this power because we don’t believe that it would work, we don’t know how to do it, or we are afraid that we’ll get different outcome from what we aim for by certain actions. We don’t believe that we can actually change something. Leading in TEAMING means using the mindset that will allow people to be a better team member. It consists of three things: A leader is responsible for creating a workspace for people to thrive. It’s all we need to do. Why don’t we teach people how to be great team members? It’s not very intuitive to start from teaching people about being a good team member. Definitively more classical way is to teach leaders how to be great and lead others successfully. But that way, we put all responsibility on the leader’s shoulders. I’m not saying that leader don’t need to grow, have certain set of skills, behaviors or mindset. But when we think about improving the ability of being a great team member, we divide the responsibility into all people that making a team: manager AND team members. Both parties need to participate in the process of team creation: it influences the level of engagement, being in control and a part of something more than just my own scope. Why don’t we do it more often? Maybe because it requires a mindset and approach shift, a creation of a new one to cover the different perspective. And it can be difficult, sometimes going far away into the stretch zone and recreate the growth options we have for people in the organization. What do we need to make that shift? Wouldn’t it be more efficient, nice, and engaging to have more than one people who takes care of different team building elements? Imagine that we all are taking part in building the environment where people are highly motivated, performing very well, create space to give different ideas and have sparing partners to discuss them? Where we learn from each other, share knowledge and the best ways of working? Sounds pretty cool to me. And for you?

7 July 2023 No Comments

Leadership

Leading With Agility: 3 Ways to Do It Well

Agility, being Agile, using Agile tools. For the last couple of years those words or phrases became viral: there are so many training sessions, certification programs, workshops and growth paths connected with this. Thinking in an agile way or leading with agility appeared in the job descriptions, since it looks like a leadership skill that is necessary in these crazy, fast pacing time where things are changing all the time. And yes, it is a quality that can be extremely useful, because the change was, is and will be with us no matter what, regardless of the period of history we live in at the certain moment. But I’ve seen many times that this subject was copied and pasted from the project management books (literally 1:1) and not really tailored to the context of managerial work. There are many common points of working as leader with the team and while being a project manager, but there are also many differences that need to be taken into consideration. To have useful tools, that can be implemented successfully, without frustration that it doesn’t work, or is not applicable at all to the certain circumstances. So today, we are going to go deeper into the subject and see how to lead teams with agility in 3 areas by using what is the best in agile into the reality of a manager. 1. Reshape your mindset (from fixed to growth) Leadership agility is a set of competencies, abilities and attitudes. But the most important thing of all this is mindset. Mindset combines all the thoughts, convictions, beliefs and abilities we have, and it creates the way we look at the world. These are the glasses that we put on to see and interpret what is happening around us. A leader that has a fixed mindset sees the world of restraints, sometimes without a perspective for it to improve. This person operates daily based on thinking about the change as a threat, something that can rob him/her from what they’ve work on so hard for years. They see new things as challenges to the status quo that are in their comfort zone, often by using the sentence: “it always worked, why to bother changing it?”. A leader with a growth mindset at the other hand has an open-minded perspective, she/he thinks holistically, looking for opportunities and space to learn every day. Every mistake is a chance to learn, be better next time and have a constant possibility to try different approaches, ideas, making their workspace a better environment for their people. When you have a fixed mindset as a leader, you will probably never go to the agility leadership space. Agile means adaptive, changing regarding the circumstances, tailoring the approach, response or reaction adequately to the current situation. To modify the way of leading people and business as needed. People with fixed mindset are not that flexible, they are not going to be able to do it. If you want to be an agile leader, you need to make a shift in your mindset. Move from fear to courage. From ended version to the iterative one, with a constant possibility to improve and adapt. Why it is important? Because if you have a fixed mindset, your people will have it too. They won’t grow exponentially; they are not going to be high-performing teams with an ability to achieve anything they want. They’ll stay in their comfort, safe space where it’s cozy and warm. But there is no chance to thrive in the comfort zone. 2. Look for opportunities to learn all the time Once the right mindset it there, the next steps on the journey are possible to implement. Leading with agility requires learning all the time: trying to find the best options, to improve the ways the team works, operates, solve problems or makes decisions. For a leader that works with people in that way, it’s crucial to seek for opportunities to grow every day. As mentioned in one of the previous articles: “If you didn’t fail today, it means that you haven’t pushed yourself hard enough. Be better tomorrow”. If you make a mistake, ask yourself: “What have I done well? What could I do better next time?”. Being an agile leader means using the right tools. Use retrospective with yourself on a daily/weekly/monthly basis. Invest 3 minutes of your time each day to see what went really great, and what could have been better. It’s not a lot of time: every person can manage to do it. The key here is to prioritize it, to know what kind of advantage it brings to your table. That’s how we learn: remember 70/20/10 rule. 70% of the learning comes from day-to-day tasks, experiences, projects and many different situations we face. 20% is mentoring, feedback, observing others. And 10% is formal (or less formal) education, workshops, studies etc. Use your 70% daily, the best way you can possibly do it. Be mindful about what you do with your time, how you talk to your people, how you solve problems or create space of others to solve it by themselves. How you pass the responsibility to others, how you strengthen your team to be in charge of what they do. How you delegate tasks 100%, without being a nano manager, but with a trust in employees: that they’ll do their best to cover it, in the best quality they can. Talk to other people that you find experts in your field. Share knowledge, ways of working or experience you gathered all along the way, be curious about their experiences and learnings too. Follow them on social media, read or listen to the books, get inspired, try what they’ve done to see if it can work in some way in your case. Life the life-long learning value: this is the key to lead with agility. 3. Be adaptive, react and let people do the same Agility means adaptability. Reacting to changes, making the best of them.

23 June 2023 No Comments

Leadership

5 Types of Challenge That Each Leader Can Face

Being a leader is a difficult job. If you are a leader and nobody never said that to you, that means the very first offer to cover a leadership position you’ve got was not prepared very well. When we take a manager’s or leader’s job, most of us don’t know what kind of tasks and types of challenge are there, waiting to welcome us on this new journey. Many leaders on the first stages of this career path are frustrated, shocked, angry, sometimes sad. Basically it’s the whole Kübler-Ross grieving curve: we experience all of those emotions that we feel while grieving or going through any other change (positive or negative) in our life. That’s mostly because we are not prepared properly to what we are going to face in real life. It’s not only a fancy position name, more money, prestige, power or a better parking spot. What’s more important: the whole palette of people’s needs, emotions, reactions, personality types, communication styles and needs, talents, struggles and many, many more. Today we are going to cover 5 of the most common types of challenge that you can face as a leader and we’ll try to give you some answers in terms of what you can do to either overcome it, or to deal with every challenge in the best possible way. 1. Lack of motivation / engagement When do you know that your employee has a low level of internal motivation? What kind of behaviors are telling you that a certain person is not engaged? Usually you can see a decrease in efficiency and effectiveness, lower mood, an easiness to get into distress, higher possibility to get frustrated, irritated or just tired more frequently than in the past. You can observe that the employee doesn’t care about other people, sometimes saying not very flattering things about their or other teams, or even the whole organization. You can also tell that this person is never happy: whatever you do, they always find something that is not perfect enough for them. Sounds familiar? Those behaviors are one of the hardest things to deal with, since no one wants energy vampires to be in their lives, not to mention those people who can directly influence their work effects. And it’s super easy to go into this rabbit hole with your employee: to support them, to show them that you care and at the end of the day, just sit in the corner and whine with them. But after a while we just don’t want to create any more new solutions if an employee is not eager to change their way of working or behaving. Pretty often managers are not familiar with the real reasons why their employees are not motivated or engaged as they “should”. They don’t dig deeper into the subject, don’t ask questions and are not curious about the answer. They assume that it’s about money or a burnout connected with being in one work place for too long. And in 80% of the cases it’s not true. What you can do as a manager is to get to know what is the real reason of being in this state of mind. Maybe it’s something personal, troubles at home or with their health? Maybe it’s lack of growth opportunities, learning, challenge or mentoring and not a money thing? Maybe it’s about the mismatch of the position that this person has at the moment with their talents, skills and plans for the future? The possibilities are endless, but we need to get to the truth to act accordingly. If you don’t have the real reason, you can’t tailor the solution with an employee to respond to it in a good way. So it becomes a challenge that you can’t overcome. 2. Weak communication / not answering the questions I guess most of us had more than one situation in our life when you ask a question and don’t get the response we aimed for (or there is no response at all). For example, you ask your employee what can you do to support their career development. And you get the response “I don’t know” or “nothing”. Or when you see that your significant other has a bad mood and you ask “what is it?” and they say “nothing”, when it’s clearly something going on. Weak communication can mean something different for each of us: sometimes it’s a complete lack of communication (i.e. a person doesn’t speak or answer a question), sometimes a person is not clear, or not responding directly. In other cases people can be triggered somehow and respond goes from the emotional side of themselves, i.e. from anger or sadness: not necessarily adequately to the situation. For some people a problem itself is the way people communicate, because it’s really far from how they talk with others. What can manager do to improve this area? PCM can be a good start: it will give you a lot of answers to the questions about why people react in a certain way in the communication-related situation (so let’s face it: 90% of the professional cases we face every day). When you have information about the way you communicate and how your people communicate it’s easier to understand, analyze and improve the way every side communicates in each situation. The second thing can be checking the needs (hungers): does your employee has any frustrations in this area? Maybe they are a high structure need and there is a mess in the organization? It can be a source of this lack of communication (if I don’t have my structure, I’m not taking with others until I have what I need). You can take a look on this space and act on it to reduce the frustration: it can be a game-changer for you and for your employees. 3. Personal / professional development aversion Did you ever experience a situation with an employee when you started to ask questions about their growth or

6 June 2023 No Comments

Leadership

How to Manage a Team in a Constant Change?

When we are managers, or we want to become ones in the nearest future, we often realize in a certain moment that there are so many things we need to cover in this role. Being Hiring Manager and recruit new people to the team. Onboard new hires. Organize and conduct team meetings (weekly, bi-weekly, monthly), 1:1 meetings with every person in a team (weekly, monthly, quarterly), summary meetings (monthly, quarterly). Taking care of the team development (on individual and on team level), answering their questions that never end (especially during the time of change). Solving problems, conflicts and other issues that appear on a daily basis. And at the same time, we need to deliver business, by covering endless tasks, participating in other meetings, learning all the time how to be a good manager. And we need to do all of those things in an environment that changes all the time. The history of the world shows us that there are periods of time where things were more constant, but most of the time we are a part of some kind of transformation, transition, a constant change. And for a manager, this lack of stability and uncertainty is one of the hardest elements of the work environment that influences our plans, actions and decisions that we make every day. Because how to build a strong, high-performing team, full of engaged people that will deliver results no matter what happens? How to do it when we already know that the change we face will never stop? That we need to operate in the circumstances that are mostly unpredictable? Let’s dig deeper into this subject today. Why the change never ends? Interesting thing about the change is that we are so afraid of it, most of the time we resist it, because we think that we are going to loose something when the change will come. Or we are angry that somebody will change something and we are will need to adjust, AGAIN, and it makes us feel like that. But at the end of the day, when we get used to the new reality, we are quite happy about it – sometimes even that much that we don’t want to come back to the previous scenario. Example? Remote work. When the pandemic came, a lot of people needed to change the way they were working from being at the office, to being at home (of course if the type of the work allowed it). It was dramatic in many cases: living in 2-room apartment, with 2 kids, working partner and a dog. Or living and being alone all the time what brought more depression that anytime before. Weak internet access, lack of technological equipment or abilities to work or learn remotely. Many people were whining that they can’t focus or they never finish working, because their computer is always turned on. And now? Mostly it is a wave of huge rage when organizations have started to decide that employees should come back to the office, mostly in a hybrid mode. And in many cases it is a no-go, people refuse openly and start looking for another job that will allow them to work remotely 100%. Crazy, huh? The change never ends because the world develops itself all the time: it is the nature of it. There is a saying that if you don’t grow, you go backwards. That’s true when we think about the individuals, teams, organizations and the whole world. And it happens because we want to be better, smarter, we learn and we automate things. We want to do things smarter, using less time and more technology if possible to achieve better results. To not learn one thing or a skill for 20 years, but to spend couple of hours and learn from people that have already done the life work in a certain area. Changes making us feel in a certain way, no matter if they are positive or negative. In most cases we can’t control it, but what we can do is to make proper decisions to use those changes the best possible way. What is the most important for people? In the world of a constant change, managers need to have a proper strategy and tactics to work with it no matter what kind of circumstances comes. It is too frustrating and too exhausting to make a decision how to operate in the situation of change differently every single time. That’s why it’s helpful to have a framework that you can use every time and you adapt it however the situation requires you to act. What is the most important for people in any situation of a change that the organization can face? How to come back to OK-OK position to lead the change successfully? Sometimes you as a manager don’t fully agree with the changes or decisions that are being made in the organization. And that’s ok – it’s not physically possible to agree with everything. All of us have unique set of values, things that are important for us or those that we don’t accept. But the leadership function has its own rules that we need to follow: we accepted it once we agreed to have this position. Some of us are not aware of it from the very beginning, but it’s crucial to understand it to be a successful manager. As a manager you are a part of the organization and you are responsible for its success or failure. On a business level, but mostly on a people level. It means that you are the voice of the company that your people hear in the clearest way. And the way you communicate is often the first thing they hear, so they learn from it the most. When you don’t agree or have a very strong personal opinion about a change that is happening in the organization, it is a high risk that you won’t be in OK-OK position that will allow you

25 April 2023 No Comments

Productivity

How to Focus in the World of Constant Distraction?

Focus. Use your brain, you are not the monkey. You can control yourself while having an urge to use your phone for the 30th time during the last 15 minutes. We hear it constantly when we want to learn how to be more focused, to not get distracted in this crazy world where literally everything can disturb us. Endless notifications on our phones, Teams/Slack pings, shiny new e-mail icon, phone calls, other people, kids, pets, noises from the street or neighbors’ apartments. As well as our own thoughts, constantly running as they want, making up stories that often aren’t even real. And on the top of everything there is a constant change, another crisis that we need to deal with, endless task lists and multiple hats that every single one of us wear every day. How to stay sane and focused in that kind of environment? How to be mindful about what we do in the world of a constant distraction? Let’s find out more about it today. The myth of multitasking I remember the times when I was a recruiter, it was around 8 years ago. And I can recall vividly some of the “requirements” sections that I saw all over the internet or that I’ve created myself. “Multitasking” or “an ability to cover multiple tasks at the same time” was one of the most important skill that hiring managers were looking for. And we were looking for as recruiters in the resumes of our candidates. It was like a superpower: everyone wanted to have it (I remember training offers that were available back then shouting things like: “how to acquire a skill of multitasking”; true story) and everyone wanted to have those skills in their teams. Multitasking. The key word of an efficient and effective employee. Such a shame that this is something completely pointless and misleading. The truth is that there’s no such thing as multitasking. We cannot do two or more things at the same time with a proper focus. When you talk with somebody and go through your e-mail inbox, do you remember anything that this person have said to you? Or when you participate in a workshop or a webinar and responding on Teams or Slack at the same time, do you remember what you were supposed to learn during the session? Exactly. You don’t, because it’s not possible. You cannot multitask, you can at most shift your attention really quickly from one thing to another. But the more you do it, the longer it is to come back fully to where you were a few seconds or minutes ago. “One Thing” by Gary Keller and Jay Papasan is an amazing book about focusing on one thing at the time. One task, one goal, one person. One skill, one meeting. Do one thing, finish it, then start another one. No distractions, ignoring the notifications, focusing on what you do. It sound like a joke or the easiest thing in the world that even a monkey can do. But is it really that simple? Try to do it today (or tomorrow, if you read this late in the evening). Do one thing at the time. Turn off the notifications on your phone and on your computer just for one day (if you can’t do it for longer for some reasons). When you do something, do it mindfully, with your full focus. If it lasts one minute at the beginning, that’s fine. When you eat breakfast, don’t scroll social media: focus on the taste, the smell, the temperature of the dish (by the way, when was the last time you actually experienced how the food you eat is like? Just saying.). When you talk to your friend, put the phone down: focus on what they say to you. When you do the task at work, do one thing. Make a mindful decision about what it is and how long you want to work on it. It’ll be uncomfortable at the beginning, that’s for sure. But it’ll pass and then you’ll see the difference. Am I addicted to my phone? How often do you activate your screen during the day? How long do you use certain apps that you have on your phone? You can easily check it in the settings section on your phone, using the option “screen time” or “daily device usage” (depends on what software you use). Do you feel uncomfortable, maybe stressed when you don’t have your phone near you? A little panic when you can’t find it anywhere in your pockets? You can’t sleep when you don’t have your device on your night stand? (You’re saying that you have an alarm on it? Buy a clock and put it near your bed, it costs 5$). More than 1 “yes” as answers on the questions above? It might mean that you are addicted to your phone. It’s like with any other addiction: sugar, binge watching of TV series, snacks or alcohol. It means that we can’t live in a balance without using a certain stimuli that has an influence on our nervous system. And smartphones became some kind of extension of our human identity: what you have on your phone is who you are as a person, it’s an integral part of you. And this little devil is #1 source of distractions: social media or Teams/Slack notifications, e-mails, text messages, phone calls, notifications from countless apps we have. And every single sound or buzz is a kick off of the dopamine in our brain. It’s addictive and tech creators know very well about this. Be smarter, make a decision – don’t let the tech decide for you. In or out of control? The distractors that are present in our lives have different roots. Regarding that, they can be in or out of our scope of influence. Do you know where they land on the scale from “zero influence” to “full influence”? If you are not sure, you can use the Influence Matrix:

9 April 2023 No Comments

Artykuły

New Leadership Online Course!